Commemorative Program

Park Amenities Commemorative Program

The Town of Lincoln’s Park Amenities Commemorative Program is an opportunity to provide a unique dedication in honour of a loved one, individual, or group.

Be a Benefactor, Give a Gift

Donations can be made toward a park, trail or facility amenity such as a tree, bench, picnic table or arena seat within one of the beautiful parks, trails, cemeteries or arenas in the Town of Lincoln.
Each will have the option of a personalized plaque.
Staff will work with donors to determine a specific location, installation and maintenance of the amenity for a predetermined lifecycle,

Get on "Board" in Charles Daley Park

Create a legacy to honour family and friends by purchasing a plaque for the waterfront boardwalk at Charles Daley Park

Purpose
- The Park Amenities Commemorative Program provides opportunities for families and friends to donate a park amenity with a plaque within the Town of Lincoln’s parks and open spaces
Statement
- Lincoln believes in providing opportunities to all applicants who wish to observe, acknowledge, or remember a significant historical event, occasion, or individual and to beautify a public space by purchasing a park amenity commemorative product
Scope
Commemorative products include:
- Boardwalk Plaque
- Site Furnishing (bench or picnic table)
- Tree
Administration
- The administrative component entails coordination, record keeping, and financial management by the Community Services department
Cost
- The Park Amenities Commemorative Program is a self-funded cost recovery program including installation and maintenance
- Amenity fees will reflect market value pricing inclusive of HST, installation and shipping and donors will be issued a receipt for their gift for tax purposes
Donation Requirements
- Commemorative donations must meet the Town’s departmental standards both in specification and design to contribute to the aesthetic and enjoyment of public spaces
- All commemorative products must meet AODA guidelines when applicable and no donations may interfere with the accessibility, maintenance or use of the designated public space
- All commemorative products will become the property of the Town immediately upon their placement on municipal lands
- The Town reserves the right to determine and limit the number of locations for commemorative products and a wait list may be required and maintained to control and balance inventory
Maintenance
- Both the commemorative donation and any affixed plaques will be maintained to the Town’s standards for the lifecycle of the amenity (e.g. typically 10 to 15 years)
- They will be removed when repair is no longer feasible (as determine by the Town) due to damage and deterioration from the natural elements or otherwise
- The plaque will be given to the donor (or alternate contact if the donor cannot be located) when the amenity is removed at the end of its lifecycle
- In the event that the donor or the alternate contact cannot be located, the plaque will be stored at a Town facility for a period of three years, after which it will be re-purposed or destroyed
Timing
- Requests will be accepted year round and residents will have the option of submitting requests through an online form
- Amenities will be installed within a reasonable timeframe after the order for the amenity has been placed and depending on the time of year and seasonal weather conditions (approx. 2-4 months)
- The installation of the amenity will typically occur between May and October due to limitations and or constraints with weather
- The installation schedule is dependant on many factors so the Town cannot provide a specific installation date but will make reasonable efforts to install the amenity within the requested timeline and ensure ongoing communications with the donor to set and appropriately manage expectations
- The donor agreement will remain null and void until both the Town representative and the donor sign the agreement and all fees have been paid in full
- It is the commemorative donor’s responsibility to update the Town with respect to any changes to the personal contact information or alternate contact
Location
- The placement of the commemorative product will be in consultation with the donor and Town staff
Plaque/Inscription
- All commemorative products accompanied by a plaque or inscription shall be consistent in size, shape, wording and materials
- All wording will be approved by the Town in advance of purchase
- The Town reserves the right to refuse any application that does not keep with the dignity or decorum of the public space
Repair/Replacement
- In the event of vandalism, the Town will make reasonable efforts to restore the amenity or the plaque back to its original state but will not replace either item
- Live commemorative products (e.g. trees) will be warrantied for two years from the planting date, with no extra charge to the donor
- Trees will be selected from an approved list
Relocation
- The Town reserves the right to relocate a commemorative product in the eventuality that such a move is necessary (e.g. recurrent vandalism, the location is scheduled for redevelopment or servicing upgrades, etc)
Ceremony
- Should donors wish to host a commemorative ceremony or unveiling, all arrangements must be made with Community Services department
- Such costs will be the responsibility of the donor
- The placement of any mementos (e.g. wreaths, flowers, vases, pictures, etc.) near the commemorative product are not permitted
Exceptions
- Requests that do not fit within the scope of these guidelines may be considered by Community Services Department staff if the request is considered beneficial to the Town as a whole

For information and guidance please contact by phone at 905-563-2799 or by email at parks@lincoln.ca.

Commemorative Program Application Form

Once the below form has been submitted to the Town and reviewed by Staff, the donor will be contacted to confirm all required information. Please note that a site meeting may be required to confirm the exact location of the donated amenity. After all information has been finalized, Staff will send a final agreement to be signed by the donor. Payment can be completed online, over the phone or in person at Town Hall. All donated amenities are subject to the Conditions listed at the bottom of the form.

If you are requesting multiple of the same item, please specify in the fields below. If you are requesting multiple different items, please fill out a separate request form for each type of item.

Donor Contact Information

Full Name (First & Last Name)

Phone Number

Address (Street Name & Number)

City/Town

Postal Code

Alternate Contact Information

Full Name (First & Last Name)

Phone Number

Address (Street Name & Number)

City/Town

Postal Code

Donation Information

Please select the park/facility amenity for your commemorative donation

Number of Donations

Please specify the number of donations for of this type you are looking to make (Up to 10)

Includes the installation of a 50-60 mm caliper tree, a two year warranty provided by the Town and a personalized 3” x 5” commemorative plaque. Tree planting takes place in the spring and fall. Staff will review the requested species and approve based on the best fit for the location to ensure the long-term health of the tree.

Cost: $809.00

Includes the installation of a personalized 3” x 5” commemorative plaque at the base of an existing tree.

Cost: $234.00

Includes the installation of a concrete pad, a galvanized steel bench and a personalized 3” x 5” commemorative plaque mounted to the bench. The make and model of the bench is at the sole discretion of the Town. Please note that Charles Daley Park is currently full and requests for this location will not be accepted.

Cost: $2,475.00

Includes the installation of a personalized 3” x 5” commemorative plaque on an existing bench.

Cost: $234.00

Includes an accessible hexagonal table (galvanized steel frame and recycled plastic slats) with a personalized 3” x 5” commemorative plaque, placed in an approved location.

Cost: $2,690.00

Includes the installation of a personalized 2” x 5” commemorative plaque on a boardwalk slat at Charles Daley Park.

Cost: $208.00

Includes the installation of a personalized 2.5” oval commemorative plaque on a seat at the Fleming Centre Arena.

Cost: $208.00

Commemorative Plaque Engraving

Maximum of 5 lines, 25 characters per line. If you are donating more than 1 item, please list each engraving with numbers.

Commemorative Plaque Engraving

Maximum of 3 lines, 18 characters per line. If you are donating more than 1 item, please list each engraving with numbers.

Boardwalk Plaque2

Maximum of 2 lines, 20 characters per line. If you are donating more than 1 item, please list each engraving with numbers.

Amenity Location(s) Request

Please describe the location(s) of where you would like your commemorative donation to be located. If you are donating more than 1 item, please list each location with numbers.

Amenity Location(s) Request Image

If available, please upload an image of your proposed location.
One file only.
64 MB limit.
Allowed types: gif, jpg, png, svg.

Conditions

I agree to the Park/Facility Amenities Commemorative Program Guidelines which cover how selection of the site is determined and the specific location for the amenity.
I understand that plaques and amenities will not be maintained in perpetuity. They will be removed when repair is no longer feasible (as determined by the Town) due to damage and deterioration from the natural elements or otherwise.
I understand the plaque will be given to me (or my alternate contact if I cannot be located) when the amenity is removed at the end of its lifecycle (as determined by the Town). If I or my alternate contact cannot be located, the plaque will be stored at a Town facility for a period of three (3) years, after which it will be repurposed or destroyed.
The amenity may be temporarily removed for the purpose of maintenance, construction or park festivals and activities.
Public access to the site or the amenity location may be restricted if it is deemed unsafe due to adverse weather conditions or construction.
In the event of vandalism, the Town will make reasonable efforts to restore the amenity or plaque back to its original state but will not replace either item.
I understand the Town may permanently change the location of the amenity due to park and road improvement or reconstruction work. I (or my alternate contact if I cannot be located) will be informed of this change.
I understand that it is my responsibility to provide the Town with updated personal contact information.

I have read and understand the conditions of this agreement and the Park/Facility Amenities Commemorative Program Guidelines.

Signature

Sign above